Using punctuation correctly can make your written English clearer, easier to read and more elegant. Many English learners are unsure about using semicolons (;) and colons (:) in writing. Using colons and semicolons gives you more control over your written English, and they are not so complicated to use correctly. In this free English video lesson, you can learn more about colons and semicolons, and how to use them.
We said that a colon has one main job (introducing specific examples or explanations), and one possible use (introducing what someone said).
It’s also important to know when not to use a colon. Here are some common mistakes which English learners sometimes make with colons:
Dear John: Dear John, –> Don’t use a colon at the beginning of a letter or email; use a comma.
Monthly Report January: Monthly Report January –> Don’t use a comma after a title or heading. Generally, you don’t need to use any punctuation after a title or heading.
3. How to Use a Semicolon
Like a colon, a semicolon has one main use: we use it to show a connection between two complete sentences. A semicolon is similar to a full stop.
A semicolon is used instead of a full stop because the writer wants to show that two ideas are more closely connected. It’s generally the writer’s choice whether to use a full stop or a semicolon.
The population of Shanghai is around 24 million; Beijing has around 22 million people.
We knew he was guilty; there was no evidence, however.
In both of these sentences, you can see that:
The two sentences joined with a semicolon are both full sentences. In each case, we could choose to separate the sentences with a full stop.
The two sentences joined with a semicolon are related, in that they are talking about a similar subject.
4. How to Use Connecting Words with Colons and Semicolons
Often, when we want to join two sentences in English, we use a connecting word like and,but or therefore.
When you join two sentences using a semicolon, you don’t need to use a connecting word. However, if you use a connecting word to join two sentences, you sometimes need to use a semicolon and sometimes a comma. It depends what the connecting word is.
To join two sentences using and, or, but, yet or while, you should use a comma.
To join two sentences using however, therefore, nevertheless or meanwhile, you should use a semicolon.
There are other connecting words which require a comma or a semicolon; however, these are the most common.
The population of Shanghai is around 24 million; Beijing has around 22 million people. –> There is no connecting word, so we use a semicolon.
The population of Shanghai is around 24 million, while Beijing has around 22 million people. –> We use while as a connecting word, so a comma is necessary.
The population of Shanghai is around 24 million; however Beijing is slightly smaller, with around 22 million people. –> We use however as a connecting word, so a semicolon is necessary. A full stop would also be possible.
Semicolons have one other use: they can be used in lists when the items on the lists contain commas.
Usually, when we make a list, we use commas to separate the items on the list:
We need milk, eggs, sugar and flour.
But, if the items on the list are not just words, but phrases which include commas, we use semicolons to separate the items on the list:
We travelled to four cities: Santa Fe, which is in New Mexico; Denver, Colorado; Las Vegas, Nevada; and finally Los Angeles in California.
In this case, because the items on the list are phrases which contain commas, it would not be clear if we also used commas to separate the list items, so we use semicolons instead.
Only three people showed up: Tom, the head of accounting; Maria, who works in the sales department; and Ellie, who is doing an internship here.
Both the colon and the semicolon are used to show a connection between two ideas, but they operate in a very different way. Let’s finish by comparing the colon and the semicolon directly.
We have a problem. He isn’t doing enough to help me.
We have a problem; he isn’t doing enough to help me.
We have a problem: he isn’t doing enough to help me.
In the first example, we use a full stop. This means that the two ideas aren’t necessarily connected. The problem we have and what he is or isn’t doing could be two completely separate things.
In the second example, we use a semicolon. This shows that the two ideas are connected. We have a problem, AND he isn’t doing enough to help me. So, in fact, I have two problems: the original problem and his attitude.
In the third example, we use a colon. This shows that his attitude/behaviour IS the problem. We can rewrite the second and third sentences to make this clearer:
We have a problem; he isn’t doing enough to help me. –> We have a problem, and he isn’t doing enough to help me with this problem.
We have a problem: he isn’t doing enough to help me. –> We have a problem, which is that he isn’t doing enough to help me.
Using Colons and Semicolons - Quiz
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Your answers are highlighted below.
Which is correct?
1) Dear Sir/Madam,
2) Dear Sir/Madam:
Question 1 Explanation:
You can't use a colon at the beginning of a letter.
Right or wrong?
"Bob works in the marketing department; which is on the sixth floor."
Question 2 Explanation:
The semicolon can be used to join two complete sentences. The second part '...which is on the sixth floor' is not a complete sentence by itself. In this case, we should use a comma after 'department'.
Right or wrong?
"I sent out the invitations; Maria ordered the food."
Question 3 Explanation:
Using the semicolon suggests that these ideas are connected, i.e. that Maria and I are both preparing for the same party.
Why would you use semicolons in a list of things or ideas?
If the list is very long
If the items on your list are connected to each other
If the items on the list are not just single words
If the items on the list are long phrases which contain commas
If you want to join two sentences together using the words however, therefore or meanwhile, you should use:
Either a comma or a semicolon
Question 5 Explanation:
Different linking words follow different rules. Some linking words are used with a comma, and others are used with a semicolon.
After a colon, should you use a small letter or a capital letter?
A small letter
Both are possible in most cases
A capital letter
Both are possible in all cases
Question 6 Explanation:
Using a capital letter after a colon is necessary if you use a colon to introduce speech. In other cases, you can use either a small letter or a capital.
Which sentence is correct?
1) She said: "Don't come back here again."
2) She said, "Don't come back here again."
Question 7 Explanation:
You can use a colon or a comma to introduce reported speech in quotation marks ("...").
If you can use a semicolon, you can also use a ________.
Question 8 Explanation:
A semicolon is used between two full sentences, and so a full stop can always be used in place of a semicolon.
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